Last updated: August 9, 2019
Askja is operated by InfoMentor ehf, a software company which has developed educational solutions to support teaching and learning for over twenty years. Askja provides a planning tool inside Microsoft Teams to organise teachers resources. It allows teachers to create, edit and upload long- and short term plans. Furthermore, Askja provides easy navigation to stored resources needed for the day, by providing a ‘link to calendar’ option. Although developed for teachers and those working within education, Askja enriches any document-rich sector that would profit from a file organisation system that encourages collaborative working.
When a user adds the Service, we collect: DisplayName, Email address, TenantId, Office365Id and the IP Address to be able to identify the user and administer the account. This is used only for the purpose of improving the Service.
The data is stored within EU/EES and the service runs in Microsoft‘s Azure Cloud Service (North Europe), which is located in Ireland. No transfer of the data for external parties will take place. The Askja database stores plan names, file names and links to the SharePoint URLs, meaning the content of the files itself can‘t be accessed by Askja Team members.
Askja uses HTML5 LocalStorage to optimise user experience. LocalStorage stores data on the user‘s computer enabling faster load times. Unlike Cookies LocalStorage is not readable except by the user‘s browser and is not sent to the server. Askja does not use LocalStorage to track users. The user can erase all LocalStorage by clearing the browsers cache.
InfoMentor ehf as data controller and data processor, is strongly committed to process personal data with the appropriate security measures to ensure its protection. InfoMentor ehf operates according to the requirements of ISO-27001 information security standards. All security measures that are taken are based on data classification and data process impact assessments. The company has a written security policy and conducts a regular data processing risk assessment. A regular review and assessment of the effectiveness of technical and organizational security measures for ensuring the security of all processing of data is conducted and is led by InfoMentor’s Data Security Officer.
Changes and revision
If a user believes that the processing of personal information at InfoMentor ehf in any case does not comply with applicable data protection laws or regulations and does not adhere to safe data processing methods, they can send an complaint or notice to our Data Protection Officer (email@example.com). Users have also the right to seek out the appropriate Data Protection Authority if they believe their privacy rights have been infringed upon or if they believe privacy laws have been broken.